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Since 2005, higher education has trusted the West Arete team to provide mission-critical software to support their research, teaching, and administration.

Welcome to the Future of Research Information Management

Highly efficient management of research information is key to staying competitive in the academic world. Our comprehensive Research Information Management ecosystem work with your existing research environment. These are highly specialized solutions that will address the unique needs and challenges of your university.

Each component is crafted to enhance operational efficiency, improve decision-making, and drive significant academic and administrative advancements. Choose the solutions that best fit your goals, whether that’s securing more grant funding, aligning faculty and staff with shared objectives, enhancing your institution’s reputation, or achieving all these outcomes and more.

Data Governance Design

Streamline collaboration across your university’s data teams

Fragmented data management across departments often hinders research potential due to deep-rooted organizational silos. By implementing a tailored data governance strategy, your institution can significantly enhance its research impact.

You will develop a comprehensive data governance framework that harmonizes the convergence of people, processes, and technologies, ensuring effective data coordination. This process involves identifying crucial roles within your governance structure and equipping your teams with strategic templates and tools that simplify complex data management challenges.

This strategy empowers your university with the tools to independently manage and continuously improve data governance. As you implement these practices across different teams, the repeatable patterns not only simplify current data challenges but also prepare you for future demands. The outcome is a streamlined, well-prepared institution capable of navigating the complexities of information management with confidence and insight.

Faculty & IT Team Facilitation

Foster mutual understanding for institutional advancement

The dynamic between faculty and IT often reflects a cycle of high expectations and challenging workloads, leading to a disconnect that can impact the entire university. By fostering better communication and understanding, your university can transform this relationship into a powerful partnership.

This facilitation process will allow you to bridge the gap between faculty, who are vital to academic success, and IT departments, crucial for technological support. With this framework, you will guide these groups toward mutual respect and cooperation, ensuring that IT solutions genuinely meet faculty needs while acknowledging the complexities IT faces.

By acting as a liaison, we facilitate effective communication strategies that allow faculty to clearly articulate their requirements and IT to respond with impactful solutions. This not only improves the technology but also enhances the overall university culture, leading to increased faculty retention, more efficient use of resources, and a collaborative atmosphere that supports advanced research and development.

Research Information Deduplication & Unification

Maximize data integrity with unified systems

Handling diverse research information from multiple sources can be complex, especially when each dataset uses different metadata formats. Your institution can overcome these challenges through a sophisticated, multi-layered approach that combines the precision of algorithms, heuristics, machine learning, and the crucial addition of human expertise.

This advanced data integration strategy not only refines research processes by reducing redundancies but also harnesses the deep knowledge housed within university libraries—true specialists in data management. By unifying and deduplicating data, your university will own a more powerful, effective tool for maximizing the full potential of your research resources.

With cleaner, more coherent data at your fingertips, your teams will have the capacity to produce accurate and reliable insights. This clarity enhances your decision-making capabilities, particularly when employing AI tools that depend on high-quality data inputs. The outcome is a more efficient research environment where strategic decisions are informed by precise, dependable data.

Centralized Data Warehousing

Create secure data flows through a secure, centralized repository

Efficient management of extensive research metadata is crucial for advancing your university’s goals. Secure, centralized data warehousing seamlessly integrates with your existing technology stack, enabling robust data flows through advanced APIs. This connectivity enhances your ability to utilize essential campus tools and applications, supporting precise and timely decision-making with modern business intelligence tools.

A key feature of your data warehousing system is sophisticated identity and access management, which ensures granular control over access. This protects sensitive information while maintaining ease of access for authorized personnel. Compliant with ADA standards, the system is accessible to all users, supporting an inclusive environment where everyone can interact with the data they need.

Leveraging business intelligence tools like PowerBI and Tableau, your university gains intuitive data visualization and analysis capabilities. This results in better cooperation, resource allocation, and strategic grant planning. Your warehousing strategy not only keeps data secure and ready for analysis, but also enables leadership and staff to explore information independently within clearly defined boundaries.

The impact is a transformative enhancement of your university’s ability to make informed decisions without jumping through cumbersome hoops to obtain the data. With immediate access to clean, well-organized information, you dismantle unnecessary rigidity and create a culture of institutional agility.

Research Intelligence with AI

Create new, intelligent information with your existing data

Artificial Intelligence is changing the way universities handle research information, making it easier to derive clear and useful insights from large datasets. By integrating artificial intelligence within your RIMS ecosystem, your institution can uncover deep patterns and trends that go beyond traditional data analysis methods. This advanced approach not only boosts your understanding of research activities, but also drives significant advancements by identifying unforeseen opportunities based on your own data.

The impact of integrating AI into your research processes is profound, but the effectiveness of these insights hinges on the quality of the underlying data. Clean, well-organized, and unified metadata must be the foundation. Without it, even the most advanced AI solutions cannot perform optimally. With quality information, you can feel confident with decisions that keep your university ahead in a competitive academic world.

Open Access Workflows

Navigate open access mandates with ease

As federal mandates require all U.S. government-funded research to be freely accessible, your university faces the challenge of modernizing how it manages and shares research data. To effectively implement open access, it is essential to have a streamlined process that starts from detecting publications to securing permissions, categorizing work, and loading it into the institutional repository. This involves establishing robust data streams and automated workflows integrated within your existing RIMs, supplemented by intuitive prompts that facilitate easy compliance for faculty and administrators.

By enhancing your technical infrastructure and embedding these processes into your university’s operations, open access workflows not only simplify compliance, but also expand your institution’s intellectual property footprint. This accessibility increases the visibility and impact of your research outputs, leading to greater collaboration and transparency within the academic community.

Moreover, the free dissemination of research results supports your university’s commitment to open science, enabling the use of this data to fuel AI-driven insights and advance knowledge across disciplines. And, with automated processes, your faculty can focus more on their research and less on administrative burdens, contributing to a culture of efficiency.

Unburden Faculty Workdays

Optimize your researchers’ time and talents

Administrative burdens significantly hinder faculty productivity and satisfaction. By implementing a unified and automated approach to managing research metadata, your university can alleviate these burdens, allowing faculty to focus more on important tasks such as research and teaching. This process involves creating intuitive workflows and processes that are integrated into your institution’s daily operations, thus reducing the time faculty spend on cumbersome, but necessary, assignments.

These enhancements in metadata management not only make compliance with data collection policies easier, but also support faculty in their professional development. As a result, faculty members experience a more fulfilling work environment, which is essential for fostering higher job satisfaction and retention. Additionally, by freeing up faculty time, your institution empowers them to dedicate more energy to high-value activities, such as crafting and submitting quality grant applications, enhancing their capacity to secure essential funding.

Reducing the administrative load strengthens the overall academic health and operational efficiency of the institution. This improvement in faculty workload management is key for advancing your university’s reputation and success in the competitive higher education landscape.

Vendor Product Enhancement

Increase the ROI of your various systems across campus

The strength of a sophisticated research management ecosystem lies in its ability to effectively pull and distribute data across various sources. While no two university tech stacks are the same, adopting a vendor-agnostic platform enhances your ability to utilize diverse products and sources within your institution. By incorporating existing systems, this approach ensures that you maximize the return on investment for all your RIMS components, boosting their value and extending their utility.

The beauty of this solution allows your university to repurpose and enrich data across platforms without the need to overhaul current systems. Your investment in existing vendor products is never wasted. Instead, it’s leveraged to gain additional value, making each component of your tech stack work harder for you.

Additionally, unified information reduces the constraints associated with system compatibility, freeing up your decision-making process when adopting new technologies. This flexibility ensures that you can always choose the best tools for your needs without being limited by previous investments. As you’re less restricted in your choice of vendor products, your institution can adapt more swiftly to technological advancements, maintaining a leading edge in research management.

By enhancing interoperability and maximizing existing investments, you ensure a future-ready, robust research management infrastructure that supports your university’s long-term goals. This places your institution in a strong position to adapt and grow in an environment where technology continually drives greater success in research management.

Data-Driven Strategic Planning

Leverage real data for smarter decisions

Have you ever pondered where your institution truly excels, which junior faculty members show the most promise, or which departments deliver the greatest research ROI? A robust RIMS ecosystem offers a clear window into performance, strengths, and areas ripe for growth—especially in grant activity.

Imagine having the ability to base every strategic decision on solid, reliable data. By integrating and analyzing comprehensive research information across your institution, you can make informed choices about where to allocate resources, which projects to prioritize, and how to best support burgeoning academic talents.

The process begins by helping your leaders understand the right questions to ask—turning raw data into valuable insights that guide your strategic planning. The result is a better-organized institution, where decisions about where to spend and invest are grounded in evidence, promoting intelligent and mindful opportunities for growth.

The impact of adopting a data-driven approach to strategic planning extends beyond internal improvements. It elevates the public perception and reputation of your university, positioning it as a leader driven by smart management. By clearly demonstrating a commitment to excellence and informed decision-making, you resonate with stakeholders at all levels, from students and faculty to industry partners, as well as the broader academic community.

Let’s Connect

Interested in elevating the way that the information at your institution can serve your people and your mission? Contact us to explore how West Arete’s solutions can help.